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Office of Student Conduct

TITLE: Parental Notification Policy

Responsible Office: Student Development and Enrollment Services.

Date of Origin: 5.4.2018

I. PURPOSE & INTENT:

The purpose and intent of this Policy is to outline University of Central Florida System (“University”) practices with regard to the release of student information to parents and/or emergency contacts provided to the University.

II. STATEMENT OF POLICY:

The University considers the student the primary contact for University communications and may restrict communication to the student only. In addition, the Family Educational Rights and Privacy Act (FERPA) of 1974 and Florida Statute 1002.225 prohibit the University from disclosing a student’s educational records to any third party, including a parent, without the written consent of a student unless the student is the tax dependent of the parent. However, the University may disclose information to either the parent, guardian, or emergency contact listed on the student records or as identified by the University, without written consent from the students, when the University determines that notification is necessary to protect or safeguard the health, safety or wellbeing of the student or others. The appropriate UCF System Institutions Administrator or the Associate Vice President and Dean of Students, in Student Development and Enrollment Services, or their designee, will be responsible for contacting the parent/guardian or emergency contact.

Additionally, the University has the discretion to disclose, to any parent or legal guardian of a dependent student (as provided in FERPA) under the age of 21, information about a violation of any federal, state or local law, or any rule or policy of the institution governing the use or possession of alcohol or a controlled substance, if the institution has determined that the student has committed a disciplinary violation with respect to such use or possession. This notification will come from the respective UCF Institutions’ Office of Student Conduct.

Current Responsible Office*: Dean of Student Office, Student Rights and Responsibilities, Student Care Services

*Refer to the appropriate Responsible Office website for a current name of the Vice President or other Responsible Officer.

History: New 5.4.2018

In the fall of 2000, the Board of Regents of the State University System of Florida instructed each University to include provisions for parental notification of dependent students under the age of 21 if the student is found to be in violation of University policies regarding alcohol and other drugs. The purpose of the Parental Notification Policy at the University of Central Florida is to comply with the Board of Regents’ instructions and to promote the health and well being of students. This policy will provide parents an opportunity to partner with their student and the University to address behaviors that could place students at risk of harming themselves or others.

The University of Central Florida will notify parents or guardians of dependent students, defined in F.S. 228.093 under the age of 21, when the student is found responsible for violating University alcohol or other drug policies as found in the student handbook, The Golden Rule.

Parents will be notified if:

  1. The student has been found for the second or more time(s) in violation of the University policy regarding the use, possession, sale, or distribution of alcoholic beverages.

  2. The student has been found for the second or more time(s) in violation of the University policy regarding public intoxication.

  3. The student has been found in violation of the University policy that prohibits driving a vehicle while under the influence of alcoholic beverages or a narcotic or other controlled substance not expressly permitted by law.

  4. The student has been found in violation of the University policy regarding belligerent and/or aggressive behavior while under the influence of alcoholic beverages or a narcotic or other controlled substance not expressly permitted by law.

  5. The student has been found in violation of the University policy regarding the attempt to obtain or the use, possession, sale, or distribution of any narcotic or other controlled substance not prescribed by law.

  6. The student has required professional treatment in a medical facility for a condition associated with the use of alcoholic beverages or a narcotic or other controlled substance not expressly permitted by law.

These guidelines do not preclude the University’s contacting parents or guardians for other policy violations that may endanger the health and well being of a student or other individuals in the community.

Parents or guardians will be notified in writing by the Office of Student Rights and Responsibilities and, whenever possible, students will be informed in advance that their parents or guardians will be notified.